Digital Work Orders
Turn promised work into organized digital jobs.
Dealership Partner Program
One partner.
From We Owe to done.
Auto Pro Detailing helps dealerships manage vehicle protection, aftermarket services and We Owe fulfillment with a streamlined process powered by DealerFlow.
Less chasing vendors. Less guessing. More visibility. Faster completion.
The Problem
Your team shouldn't have to chase every We Owe.
A single We Owe can live across paper, texts, emails, phone calls and one employee's memory. Multiply that by hundreds a month across multiple rooftops and vendors, and accountability disappears.
The Old Way
A promise scattered everywhere
Traditional We Owe
Vehicle Sold
↓
We Owe Created
↓
Phone Calls
↓
Text Messages
↓
Emails
↓
Vendor Scheduling
↓
"What's the Status?"
↓
Invoice Chasing
↓
Customer Follow-Up
With Auto Pro + DealerFlow
A promise in one place
DealerFlow Workflow
Vehicle Sold
↓
Digital Work Order
↓
Service Assigned
↓
Scheduled
↓
Status Tracked
↓
Photos / Documentation
↓
Completed
↓
Invoice Status
↓
Closed
From chaos to one workflow.
What Is a We Owe?
Turn every We Owe into a trackable work order.
A dealership We Owe (or Due Bill) documents products, services or work promised to a customer as part of a vehicle transaction. Depending on the dealership, it may include:
Window Tint Paint Protection Ceramic Coating Paint Protection Film Detailing Accessories Appearance Work Repairs Wheel / Tire Services Dent Repair Glass Other vendor-installed products
DealerFlow transforms these promises into trackable digital work orders. We Owe processes vary by dealership — we adapt to how your store already operates.
Meet DealerFlow
The operating layer between the dealership, vendor and completed work.
DealerFlow is a digital workflow platform designed to organize and track work that traditionally lives across paper We Owes, texts, emails, phone calls, spreadsheets, vendor conversations and individual employee knowledge.
Create it.Assign it.Schedule it.Track it.Document it.Close it.
Stop chasing the We Owe.
DealerFlow is not another dealership sales CRM. It is the workflow and accountability layer for the work that happens after the sale — We Owes, outside vendors, aftermarket services, installation, scheduling, status, documentation, communication, invoice visibility and reporting.
- We Owes & Due Bills
- Outside vendors
- Aftermarket services
- Installation & scheduling
- Status & documentation
- Invoice visibility & reporting
Core Capabilities
Everything a We Owe touches, in one place.
VIN Capture
Connect work to the correct vehicle — VIN, year, make, model, customer and RO / Deal reference where applicable.
Service Selection
Select approved dealership services from a predefined menu.
Vendor Assignment
Assign the correct provider to each work order.
Scheduling
Coordinate installation and service timing across vendors.
Status Tracking
New · Approved · Scheduled · Vehicle Ready · In Progress · Waiting · Complete · Invoiced · Closed.
Photos & Documentation
Store before / after photos, work documentation, approvals and notes.
Internal Communication
Keep job-specific communication associated with the work order.
Notifications
Notify the right users when status or action changes.
Accounting Visibility
Track invoice status and completion for finance.
Reporting
Open, completed and outstanding work, vendor activity, turnaround, invoice status and service volume.
Accountability
One centralized record per We Owe — nothing falls through the cracks.
DealerFlow Visual
A real-time view of every We Owe.
See active work, today's installs, approvals, in-progress jobs, completed work and outstanding invoices at a glance — for one store or an entire group.
DealerFlow
Dashboard · Sample DataActive We Owes
27
Today's Installs
6
Awaiting Approval
4
In Progress
9
Completed (30d)
184
Outstanding Invoices
12
Vehicle
Status
2025 Tesla Model Y
5YJ3E1EA7PF••••42
IN PROGRESS
2024 Ford F-150
1FA6P8CF2P5••••17
SCHEDULED
2025 BMW X5
WBA8E9C50P5••••88
READY
2023 Corvette C8
1G1YY26U075••••03
APPROVED
2024 BMW X7
5UXKR0C58F0••••59
COMPLETE
2024 Toyota Camry
2T1BURHE0JC••••74
INVOICED
Illustrative sample data for demonstration only — not a live account.
The Old Way vs. DealerFlow
A direct comparison.
Area
Old Way
DealerFlow
Records
Paper & scattered notes
Digital work orders, VIN-based
Communication
Texts, emails, calls
Centralized on each work order
Scheduling
Vendor-by-vendor phone tag
Scheduling inside the workflow
Status
"Where is it?"
Live status visibility
Documentation
Missing or lost
Photos & approvals attached
Accountability
No centralized owner
One record per We Owe
Invoicing
Questions & chasing
Invoice status tracked
Reporting
Manual spreadsheets
Automated dashboards
Need Deeper Integration?
DealerFlow Plus
DealerFlow Plus is designed for dealership environments requiring deeper system integration and expanded automation.
DMS Integration
Connect workflow to your dealership management system where supported.
Expanded Automation
Automate more of the handoffs between departments and vendors.
Enhanced Data Flow
Move job and invoice data across systems with less manual entry.
Advanced Reporting
Group-wide visibility into turnaround, volume and vendor performance.
Dealer Group Scalability
Manage multiple rooftops, vendors and service categories centrally.
Integration availability depends on your DMS and current setup. We'll confirm what's supported for your store.
Dealership Services
Auto Pro can become an extension of your dealership.
Beyond the workflow, Auto Pro installs the protection and appearance work your customers expect — as your accountable local fulfillment partner.
Paint Protection Film
Ceramic Coating
Window Tint
Formula 1051
Paint Correction
Detailing
Vehicle Prep
Appearance Services
EV / Tesla Protection
Only services Auto Pro approves for dealership programs are presented. Tell us your volume and we'll tailor a program.
Service Lane Opportunity
DealerFlow doesn't have to stop at the sales department.
The same workflow can support dealership service operations and approved outside-vendor work — the same accountability, end to end.
01Customer Requests Service→
02Advisor Selects Service→
03Work Order Created→
04Vendor / Installer Scheduled→
05Vehicle Status Updated→
06Work Completed→
07Documentation Attached→
08Invoice / Payment Status Updated→
09Customer Vehicle Delivered
Specific DMS or payment integrations depend on your environment — we confirm what's supported during discovery.
Who DealerFlow Is For
Built for every role that touches a We Owe.
General Manager
Visibility and accountability across the store.
Fixed Operations Director
Vendor coordination and service workflow.
Service Manager
Scheduling and job status at a glance.
Sales Manager
Visibility into promised work for every deal.
F&I
Product fulfillment visibility.
Accounting
Completion and invoice visibility.
Vendor / Installer
Clear work orders, schedules and communication.
Vendor / Installer
Clear work orders, schedules and communication — no more chasing.
Dealer Group Capability
One store or an entire group.
DealerFlow's architecture scales from a single rooftop to a full dealer group — with role-based access and centralized management visibility.
Single dealership Multiple rooftops Dealer groups Multiple vendors Multiple service categories Role-based access Centralized management visibility
We only describe technical capabilities that are actually available. Let's confirm what fits your group during discovery.
Less chasing. More visibility. Every We Owe accounted for.
Auto Pro provides the services. DealerFlow manages the process. Together they create a more accountable dealership workflow.
Less chasing. More visibility.
Auto Pro provides the services. DealerFlow manages the process. Together they create a more accountable dealership workflow — every We Owe accounted for.
1539 Georgia Street NE, Palm Bay, FL 32907 · 321-987-6797 · services@autoprodetailinginc.com